California Labor &
Employment Law Blog
Civil Rights Department Permits Deferrals For Reporting Labor Contractor Employee Pay Data
Apr 20, 2023

Civil Rights Department Permits Deferrals For Reporting Labor Contractor Employee Pay Data

Topics: Wage & Hour Issues

As previously reported here, California law requires private employers of 100 or more employees and/or 100 or more workers hired through labor contractors to annually report pay, demographic, and other workforce data to the Civil Rights Department (CRD). On April 14, 2023, the CRD updated its FAQs to permit employers to request a deferral on reporting the pay data for Labor Contractor Employee Reports. The key takeaways for employers required to file Labor Contractor Employee Reports are:

  • Labor Contractor Employee Reports must be submitted through the portal by May 10, 2023.
  • Employers that are not able to timely submit their Labor Contractor Employee Reports can file “enforcement deferral requests.” 
  • Once the deferral request is granted, the CRD will defer seeking an order of compliance for the employer to file its Labor Contractor Employee Report through July 10, 2023.  
  • The deferral request can be filed at any time from April 18, 2023 to May 10, 2023.
  • The deferral request must be filed through the pay data reporting portal and can only be filed by the employer registered in the portal.
  • Deferrals are only for the Labor Contractor Employee Reports, reports for regular employees are still due on May 10, 2023.

Because the CRD can seek an enforcement order and penalties of up to $100 per employee for initial violations for failure to file the report, an employer should seek a deferral if it will be unable to timely file its Labor Contractor Report by May 10. 

Please reach out to your favorite CDF attorney if you have any questions about pay data reporting.

In addition, for more information regarding pay equity audits, register for CDF’s webinar scheduled for April 26, 2023 on “California Fair Pay Act and Related Requirements – What California Employers Should Know.” This webinar will cover California’s Fair Pay Act and related laws, including planning and conducting a pay equity audit to help protect your company from potential costly litigation, as well as a review of how you can evaluate existing pay practices that may uncover potential vulnerabilities.

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For over 25 years, CDF has distinguished itself as one of the top employment, labor and immigration firms in California, representing employers in single-plaintiff and class action lawsuits and advising employers on related legal compliance and risk avoidance. We cover the state, with five locations from Sacramento to San Diego.

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About the Editor in Chief

Sacramento Office Managing Partner and Chair of CDF’s Traditional Labor Law Practice Group. Mark has been practicing labor and employment law in California for thirty years. His practice has a special emphasis on the representation of California employers in union-management relations and handling federal and state court litigation and administrative matters triggered by all types of employment-related disputes. He is also adept at providing creative and practical legal advice to help minimize the risks inherent in employing workers in California. He recently named “Sacramento Lawyer of the Year” in Employment Law-Management for 2021 by Best Lawyers®.
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